Identifying personal information

Haimurubushi Co., Ltd. (hereinafter “the Company”) regards the safe and appropriate handling of personal identification numbers and other identifying personal information (hereinafter “identifying personal information”) as a corporate social responsibility. The Company handles identifying personal information appropriately in accordance with the basic policy described below.

1．Compliance with related laws, ordinances, guidelines, etc.

The Company complies with laws, ordinances, guidelines, etc. and other norms related to identifying personal information.

2．Purposes of use

The Company uses the identifying personal information provided to it for the following purposes.

1. Identifying personal information of business partners, etc.
- ・Preparation of payment reports on real-estate transactions
- ・Preparation of payment reports on remuneration, fees, down payments and monetary awards
2. Identifying personal information of the Company’s employees and directors, etc.
- Taxes
- ・Preparation of withholding-tax stubs, etc.
- ・Submission of returns, notices and request forms related to asset formation
- Social insurance
- ・Preparation of notifications on health insurance and social annuity insurance
- ・Preparation of notifications on unemployment insurance and worker’s accident insurance
- ・Preparation of notifications on national insurance Category III insured persons

3．Notes regarding safety-management measures

The Company establishes organizational frameworks and internal regulations to prevent the unauthorized disclosure, loss or damage of identifying personal information and for the appropriate management of identifying personal information. The Company also prepares safety-management measures, including physical and technological measures, to prevent unauthorized disclosures and other incidents.

4．Handling of outsourcing

When outsourcing the handling of identifying personal information, the Company supervises contractors as necessary and appropriate to ensure that they comply with laws and ordinances governing identifying personal information and manage the safety of identifying personal information.

5．Contact points for handling of questions and complaints

The Company has established the contact point below to ensure appropriate, faithful and prompt response to questions and complaints regarding the Company’s handling of identifying personal information.

Haimurubushi Co., Ltd.
Administration Department TEL: +81-980-85-3111
(Weekdays 9:00 AM ～ 5:30 PM) FAX: +81-980-84-6001

Established on: October 20, 2017
Haimurubushi Co., Ltd.